Kenneth Smalley
PFD Report
Partially Responded
Ref: 2013-0367
Coroner's Concerns (AI summary)
A malfunctioning operating table and emergency stop, potentially linked to a damaged, improperly positioned handset, highlight inadequate pre-operation checks and a lack of training or hospital-wide review for similar equipment.
View full coroner's concerns
In circumstances it is my statutory duty to report to you: (1) During the inquest evidence was heard that The damage to the spleen was unlikely to have been due to the malfunctioning of the operating table During the surgery the operating table moved uncontrollably without operation of the handset until it stopped in the Trendelenburg position; The handset was last serviced by the Eschmann Group on the 140 December 2012 when no defects were identified but after that date the handset had been opened at some point; The handset is not a serviceable item and the handsets are replaced as sealed units only and are not repairable. The opening of the handset can compromise the seal that protects the circuit board and the button contacts from fluid ingress: There was evidence of tarnish on the handset Trendelenburg button electrical contacts within the handset indicating possible moisture ingress at this point; iv) The handset had been left on the of the Operating Theatre and not in the correct position on the side of operating table: The bracket to attach the handset to the side of the operating table was missing at time of inspection after the incident; The handset emergency stop button should stop the movement of the operating table at all times but on this occasion emergency stop button did not cause the operating table to stop: The Eschmann Group confirmed that the emergency stop button is not isolated from the arcuit board within the handset nor within the handset itself to ensure that it operates separately from other functions within the headset; Over the last 5 years the Eschmann Group has recorded 6 other incidents of unrequested powered table movement in relation to operating tables with 4 incidents where no fault was found and the issue could not be replicated: One incident was traced to handset damage and one incident traced to possible fluid ingress into a circuit board. In the case of the incident relating to the deceased no explanation could be given for the malfunction of the operating table other than possible fluid ingress but there was no evidence of_ fluid on the_floor of the Operating_Theatre at the floor the the the the time of surgery and the table had functioned without incident in relation to surgical procedures on previous vii) The Royal Albert Edward Infirmary has similar operating tables with similar handsets in the Hospital but no review has been carried out by the Hospital in relation to those operating tables and handsets, particularly as to whether the handsets have been opened with damage to the seals: viii) Whilst pre-operation checks of equipment are conducted by Surgical and Theatre teams at the Hospital prior to each surgical procedure, the checks do not appear to cover the position of the handsets or whether the handsets had previously been opened or subjected to tamper: Training and Auditing are required in relation to such matters; ix) The incident was reported to the Medicines and Healthcare Products Regulatory Agency (MHRA) who conducted an investigation but the conclusions of the Investigation and guidance has not been shared with the Wrightington, Wigan & Leigh NHS Foundation Trust; There appeared to be very little, if any, contact between the MHRA, the Eschmann Group and the Wrightington; Wigan & Leigh NHS Foundation Trust to enable the sharing of information for lessons to be learned and actions to be taken; (2) Ihave concerns with regard to the Wrightington, Wigan & Leigh NHS Foundation Trust in relation to The function of operating tables and handsets particularly the review of all operating tables ad handsets used at the Hospital follwing the incident on the March 2013. ii) Pre-operation checks of equipment particularly the function of handsets attached to operating tables with particular attention to the general condition of the handsets, the seals, and the position of the handsets at the side of the operating table to avoid the handsets placed on the floor of the Operating Theatre to reduce the risk of fluid ingress: iii) The procedures relating to inspection of operating tables and handsets used at the Hospital particularly to identify any damage to the handsets to ensure the immediate replacements of any damaged handsets_ iv) The training of staff in relation to pre-operative checks of equipment in the operating theatres at the Hospital with emphasis on operating tables and handsets including the correct positioning of the handsets with effective auditing of such inspections: (3) I have concerns with regard to the Eschmann Group in relation to review Of operation of handsets attached to operating tables in view of the number of unexplained and uncontrolled movements of operating tables with particular reference to the isolation of the emergency stop button on the handsets to ensure that the emergency stop button operates in all circumstances whether there is damage to other parts of the handset: (4) I have concerns with regard to the Medicines and Healthcare Products Regulatory Agency in relation to contact with all interested Agencies following an investigation to ensure the sharing of information with all interested_Agencies_particularly_to_enable_lessons_to_be_learned_ and days: any 27t being the corrective action to be taken as soon as possible: ACTION SHOULD BE TAKEN In opinion urgent action should be taken to prevent future deaths and I believe you and/or your organisation have power to take such action: YOUR RESPONSE You are under a duty to respond to this report within 56 days of the date of this report; namely by 13th February 2014. 1, the coroner, may extend the period;, Your response must contain details of action taken or proposed to be taken, setting out the timetable for action. Otherwise you must explain why no action is proposed. COPIES and PUBLICATION I have sent a copY of my report to the Chief Coroner and to the following Interested Persons The son of Kenneth Smalley. Iam also under a duty to send the Chief Coroner a COpY of your response: The Chief Coroner may publish either or both in a complete or redacted or summary form: He may send a cOpY of this report to any person who he believes may find it useful or of interest: You may make representations to me; the coroner, at the time of your response, about the release or the publication of your response by the Chief Coroner. Dated Signed 19th December 2013 Alan P Walsh my the
Responses
Action Taken
The Trust has reviewed operating tables and handsets, changed pre-operative checks and inspections, implemented a more robust system and matrix for training theatre staff, and expanded the data base within theatres to cover all medical devices. The Trust has also contacted the MHRA to request a discussion to strengthen communication and sharing of information. (AI summary)
The Trust has reviewed operating tables and handsets, changed pre-operative checks and inspections, implemented a more robust system and matrix for training theatre staff, and expanded the data base within theatres to cover all medical devices. The Trust has also contacted the MHRA to request a discussion to strengthen communication and sharing of information. (AI summary)
View full response
Dear Mr Walsh, Kenneth Smalley (Deceased) Thank YOU for your letter dated the 19th December 2013 in relation to the inquest of the above named patient, have noted the cause of death, the conclusions related to the circumstances of the death and your matters of concern. understand that under Regulation 28 (Report to Prevent Future Deaths) you have requested a response outlining details of action taken or proposed to be taken setting out the timetable for action to address concerns which relate to: The function of the operating tables and handsets particularly the review of all operating tables and handsets used at the Hospital following the incident on the 27lh March 2013. Pre-operation checks of equipment; particularly the function of handsets attached to operating tables with particular attention to the general condition of the handsets, the seals, and the position of the handsets at the side of the operating table to avoid the handsets being placed on the floor of the Operating Theatre to reduce the risk of fluid ingress. The procedures relating to inspection of operating tables and handsets used at the Hospital particularly to identify any damage to the handsets to ensure the immediate replacements of any damaged handsets_ The training of staff in relation to pre-operative checks of equipment in the operating theatres at the Hospital with the emphasis on operating tables and handsets including the correct positioning of the handsets with effective auditing of such inspections_ wish to take the opportunity to respond to your request setting out clearly what action the Trust has taken to date, and also what actions will be continuing going forward, to reduce the risk of future deaths occurring: Chairman: Les Higgins Chief Executive: Andrew Foster CB,E FEiVEd 2014 FEB 12 your Abour( ( 1 %saBLC9
The function of the operating tables and handsets particularly the review of all operating tables and handsets used at the Hospital following the incident on the 27t March 2013. The Trust has four different types of powered operating theatre tables in use and a total of twenty-four units_ All theatre tables are maintained via external maintenance contracts Since this incident; the Trust has developed its own checklist for each type of table based on the Manufacturers User Manuals The Trusts own qualified Medical Engineering Technicians have undertaken thorough checks of all operating tables against these checklists to confirm their safety for use. The completed checklists will be attached to work orders as evidence of the findings should remedial actions be required Following the investigation, the table involved in this serious incident has been taken out of service and is no longer in use at the Trust, There are two other Eschmann RX series tables in use (an RX5OO and an RX6OO) These have been serviced in October 2013 and November 2013 respectively. A proposal to replace these tables has been taken to the Trusts Capital Medical Equipment Group and a business case is being prepared to secure approval to replace both tables. HI) Pre-operation checks of equipment, particularly the function of handsets attached to operating tables with particular attention to the general condition of the handsets, the seals, and the position of the handsets at the side of the operating table to avoid the handsets being placed on the floor of the Operating Theatre to reduce the risk of fluid ingress A Standard Operating Procedure for the preparation of Theatres prior to commencement of their daily list was ratified and disseminated in December 2013. Checks on the theatre tables must be performed as part of this SOP. In addition we have developed daily checklist for all critical equipment, in all theatres across the trust, which must be signed by the person performing the checks and audited on monthly basis_ The disciplinary procedure for non compliance is quite clear within the 'Preparation of RAEI & Leigh Theatres SOP'_ This policy is currently under review to include Wrightington Theatres_ HII) The procedures relating to inspection of operating tables and handsets used at the Hospital particularly to identify any damage to the handsets to ensure the immediate replacements of any damaged handsets. As outlined above, all operating tables are covered by external maintenance contracts. The two RX Eschmann tables have been serviced since the incident by the contracted provider, Eschmann Group in addition to the Trusts own inspection outlined previously: The checks required for the preparation of Theatres for their daily list should identify any damage to theatre equipment:; IV) The training of staff in relation to pre-operative checks of equipment in the operating theatres at the Hospital with the emphasis on operating tables
and handsets including the correct positioning of the handsets with effective auditing of such inspections: We have reviewed our staff training and now have a more robust system and matrix for training theatre staff maintaining records of training compliance Building on the self assessment packs developed within the Trust for medical devices we have expanded our data base within theatres to cover all medical devices including medium and low risk items. Staff are assessed on competence and knowledge of devices and further training given as required. The medical device packs also include manufacturer's user instructions and cleaning instructions We note in your letter your concerns about communications between the Medicines and Healthcare Products Regulatory Agency and the Trust. We have contacted the MHRA to request a discussion to strengthen communication and sharing of information in the future_ We are pleased to confirm that this has been arranged for Monday 10 February 2014. hope that you are satisfied with the measures that the Trust has in place since the issuing of your report and that have provided you with sufficient assurance that procedures will continue to be monitored closely. If you feel there are additional measures that the Trust could be taking, would very much welcome your comments_ Finally, plan to share this letter with the family of Mr Smalley and will be giving them the opportunity to attend the Trust to discuss its content am very grateful to you for bringing your concerns to my attention:
The function of the operating tables and handsets particularly the review of all operating tables and handsets used at the Hospital following the incident on the 27t March 2013. The Trust has four different types of powered operating theatre tables in use and a total of twenty-four units_ All theatre tables are maintained via external maintenance contracts Since this incident; the Trust has developed its own checklist for each type of table based on the Manufacturers User Manuals The Trusts own qualified Medical Engineering Technicians have undertaken thorough checks of all operating tables against these checklists to confirm their safety for use. The completed checklists will be attached to work orders as evidence of the findings should remedial actions be required Following the investigation, the table involved in this serious incident has been taken out of service and is no longer in use at the Trust, There are two other Eschmann RX series tables in use (an RX5OO and an RX6OO) These have been serviced in October 2013 and November 2013 respectively. A proposal to replace these tables has been taken to the Trusts Capital Medical Equipment Group and a business case is being prepared to secure approval to replace both tables. HI) Pre-operation checks of equipment, particularly the function of handsets attached to operating tables with particular attention to the general condition of the handsets, the seals, and the position of the handsets at the side of the operating table to avoid the handsets being placed on the floor of the Operating Theatre to reduce the risk of fluid ingress A Standard Operating Procedure for the preparation of Theatres prior to commencement of their daily list was ratified and disseminated in December 2013. Checks on the theatre tables must be performed as part of this SOP. In addition we have developed daily checklist for all critical equipment, in all theatres across the trust, which must be signed by the person performing the checks and audited on monthly basis_ The disciplinary procedure for non compliance is quite clear within the 'Preparation of RAEI & Leigh Theatres SOP'_ This policy is currently under review to include Wrightington Theatres_ HII) The procedures relating to inspection of operating tables and handsets used at the Hospital particularly to identify any damage to the handsets to ensure the immediate replacements of any damaged handsets. As outlined above, all operating tables are covered by external maintenance contracts. The two RX Eschmann tables have been serviced since the incident by the contracted provider, Eschmann Group in addition to the Trusts own inspection outlined previously: The checks required for the preparation of Theatres for their daily list should identify any damage to theatre equipment:; IV) The training of staff in relation to pre-operative checks of equipment in the operating theatres at the Hospital with the emphasis on operating tables
and handsets including the correct positioning of the handsets with effective auditing of such inspections: We have reviewed our staff training and now have a more robust system and matrix for training theatre staff maintaining records of training compliance Building on the self assessment packs developed within the Trust for medical devices we have expanded our data base within theatres to cover all medical devices including medium and low risk items. Staff are assessed on competence and knowledge of devices and further training given as required. The medical device packs also include manufacturer's user instructions and cleaning instructions We note in your letter your concerns about communications between the Medicines and Healthcare Products Regulatory Agency and the Trust. We have contacted the MHRA to request a discussion to strengthen communication and sharing of information in the future_ We are pleased to confirm that this has been arranged for Monday 10 February 2014. hope that you are satisfied with the measures that the Trust has in place since the issuing of your report and that have provided you with sufficient assurance that procedures will continue to be monitored closely. If you feel there are additional measures that the Trust could be taking, would very much welcome your comments_ Finally, plan to share this letter with the family of Mr Smalley and will be giving them the opportunity to attend the Trust to discuss its content am very grateful to you for bringing your concerns to my attention:
Sent To
- Medicines and Healthcare Products Regulatory Agency
- Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust
Response Status
Linked responses
1 of 3
56-Day Deadline
13 Feb 2014
About PFD responses
Organisations named in PFD reports must respond within 56 days explaining what actions they are taking.
Source: Courts and Tribunals Judiciary
Similar PFD Reports
Reports sharing organisations, categories, or themes
Related Inquiry Recommendations
Public inquiry recommendations addressing similar themes
Training for IPC professionals engineers and clinicians
Scottish Hospitals Inquiry
Staff training and development
IPC role specifications and staffing levels
Scottish Hospitals Inquiry
Staff training and development
Balancing vulnerability with professional curiosity
Southport Inquiry
Staff training and development
Data sourced from Courts and Tribunals Judiciary under the Open Government Licence.