JB-15.3 Response Accepted

Document management system for firearms authorisation forms

Recommendation

In order to provide for efficacy and transparency, the NPCC and College of Policing should be tasked with providing a document management system for FA (and equivalent) forms. The system should allow for the auditing of completion and submission dates as well as version management.

Published Evidence Summary
The following publicly available evidence relates to this recommendation:
- The Metropolitan Police Service stated on 28 October 2022 that it was actively assisting the College of Policing and NPCC in developing a document management system for FA forms, and that SFC/TFC command logs were being reviewed under an NPCC project (MPS Response to Jermaine Baker Inquiry, October 2022).
- The College of Policing updated APP-AP in August 2023 but full document management system implementation was noted as ongoing (College of Policing APP-AP update, August 2023).
- No published evidence of a completed national document management system for FA forms has been identified to March 2026.
Sources
How was this evidence gathered?
Evidence searched by Claude (Anthropic) on 10 Apr 2026
Checked data held on this site (government responses, progress updates, independent evidence)
Jurisdiction
England
Section Reference
15.3
Response
Accepted
Accepted Metropolitan Police Service Initial Response
28 Oct 2022

MPS formally responded on 28 October 2022 (paras 9-11). Recs not addressed to MPS directly. MPS actively assisting College of Policing and NPCC. SFC/TFC command logs reviewed under NPCC project led by Ian Davies. MPS piloted CLIO as FA forms replacement.

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Accepted National Police Chiefs Council Follow-up
28 Oct 2022

No formal NPCC response published. MPS response (28 October 2022, paras 9-11) confirms NPCC project led by Ian Davies reviewing SFC/TFC command logs nationally. MPS actively assisting NPCC on document management system for FA forms. CLIO IT platform piloted as replacement.

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Progress Timeline
Official Report
01 Aug 2023

Status as of College of Policing APP-AP update (August 2023): In Progress

Source
Source
Inquiry Jermaine Baker Inquiry
Report Report into the Death of Jermaine Baker 05 Jul 2022
View Source
Responsible Bodies
National Police Chiefs Council Primary
Themes & Tags
Police tech abuse response Police investigation management Armed Policing Documentation Accountability
Recommendation age 3.9 yrs
Last formal update 1034 days ago