Dear Ms Longhorn Assistant Chief Constable Devon and Cornwall Police Headquarters Middlemoor Exeter EX2 7HQ INQUEST INTO THE DEATH OF RICHARD ANTHONY HADDOCK PREVENTION OF FUTURE DEATHS REPORT Introduction I am writing in response to the Prevention of Future Deaths report (the "PFD Report") sent to the Chief Constable of Devon & Cornwall Police, . The Chief Constable has asked me to respond to the PFD Report as the matters of concern raised therein fall within my area of policing responsibility. Please therefore treat this correspondence as the Chief Constable's formal response to the PFD Report. In the first instance, both the Chief Constable and myself want to take this opportunity to express our condolences to Mr Haddock's family and friends. Secondly, the Chief Constable and I also want to thank you for bringing the matters of concern that you have set out in the PFD Report to our attention. We welcome opportunities to give serious consideration to any matters of concern such as this with a view to improving the service that we provide the public, and to assist you and your coronial colleagues in your investigations. NOTE: With effect from 1 January 2019, fax communication will not be possible. Documents can either be sent via hard copy post or via email to legalservices@devonandcornwall.pnn.potice.uk Joint Legal Services for Devon & Cornwall Police and Dorset Police gather and hold personal data. This may be shared where necessary with third parties acting for and on behalf of the Chief Constable. Personal data is processed securely at all times and is held no longer than is necessary. The retention period is six years in accordance with the Limitation Act
1980. Retention can be longer on a case by case basis where this is necessary and in accordance with the Management of Police Information (MoPI). If you wish to know more about how we process personal data please do visit our respective websites at:

For what I hope will be your ease of reference, and for the ease of anyone reading this response once it is made public, I will respond to each of the two concerns that you have expressed in box 5 of the PFD Report using the same wording that you have used therein. Concern 1 "The police process which should have ensured that the Firearms Licensing Department was notified of the Environment Agency's prosecution of Mr. Haddock failed to be effective." As you are aware, the Police National Computer (PNC) is a centralised database that can be accessed and edited by all police forces in the country. The PNC contains real- time information in relation to matters of policing interest, including criminals, missing and wanted people, and vehicle records. Whenever a PNC record is updated, a so-called Daily Activity File (DAF) report is generated and provided to the relevant police force via an automatic file transfer from PNC Hendon. Any DAF reports that are specific to firearm and shotgun certificate holders in the Devon & Cornwall Police area are assigned a code of '50H L' and forwarded to our Firearms Licensing and Explosives Unit (FELU) via email. Insofar as the receipt and review of DAF reports by Devon & Cornwall Police is concerned, there are now the following processes in place:
• The FELU have implemented a process whereby any such DAF reports are automatically re-directed to the inbox for a new Continuous Assessment Team (CAT), who are responsible for the ongoing review of the suitability of firearms and shotgun licence holders.
• Any DAF reports which reflect a prosecution of the type that Mr Haddock was subject to are subject to a suitability review by the CAT. The National Firearms Licensing Management System (NFLMS) is updated to reflect that this review is underway. The NFLMS is viewable by all police forces and other law enforcement agencies.
• Measures have been implemented by the FELU to ensure that the member of police personnel conducting the review, and the review itself being completed, can be clearly identified.
• The CAT supervisor is required to `dip sample' this work to ensure that any such reviews have been actioned and recorded appropriately.

• When a suitability review is finalised and a decision is made to return a certificate / licence and firearms to the certificate / licence holder, the CAT are also now required to review the PNC to ensure that it contains no new updates of relevance. If any such updates are identified, a further suitability review takes place. I am confident that these measures represent a significant improvement in our working processes in this regard and will significantly mitigate against any such DAF reports being overlooked or misplaced by Devon & Cornwall Police. Concern 2 "The offences with which Mr. Haddock had been charged by the Environment Agency were correctly placed onto Mr. Haddock's PNC record on 11th October 2021 — a year before the final decision was made to return his shotgun to him in November 2022. The Firearms Licensing Department had not checked his PNC record since 4th August 2021 (more than a year before the final decision to return his guns was made) and were therefore unaware of the prosecution." While I appreciate that this detail is beyond the scope of the PFD Report and this response, I believe that you may find some brief context useful before I reply to this specific concern. In 2021 there was a significant backlog of outstanding reviews in the FELU as a result of both the Covid-19 pandemic adversely impacting on the FELU's ability to undertake related enquiries, and the Devon & Cornwall Police response to the tragic events of August 2021 in Keyham in Plymouth, which you will be aware of. A significant additional number of police personnel have since been allocated to the FELU, and there is significant additional senior oversight of the FELU within Devon & Cornwall Police. In general terms, there has been a significant improvement in the FELU's ability to undertake reviews of the type that we are concerned with presently. More specifically in relation to the concern that you raise, the following processes are now in place:
1. The FELU undertake a check on the PNC as a part of their initial enquiries in the aforementioned suitability reviews. More generally, suitability reviews encompass research of other databases.
2. Where a PNC check highlights a prosecution such as that undertaken by the Environment Agency in the present case (or any other matter of concern), additional checks are undertaken with other agencies, licensing or regulatory bodies or government enforcement agencies, to ensure all information is reviewed and considered as part of the suitability review.

3. Crucially, and as set out above, when a suitability review is finalised and a decision is made to return a certificate / licence and firearms to the certificate / licence holder, the CAT are also now required to review the PNC immediately prior to the return of any firearms to ensure that it contains no new updates of relevance. If any such updates are identified, a further suitability review takes place. Again, I am confident that these measures represent a significant improvement on our working processes in this regard and will maximise our potential to ensure that appropriate PNC checks are undertaken by the FELU team, including prior to any decision to return firearms to a relevant member of the public. Conclusion I hope that this response provides you with sufficient reassurances that the concerns that you have raised have been taken seriously by Devon & Cornwall Police, and that a repeat of the concerns that you have highlighted is unlikely. If you have any residual concerns then I would be happy to discuss them with you further. Thank you again for bringing these matters to our attention.