Patient-focused correspondence
We recommend that it should be standard practice that consultants in both the NHS and the independent sector should write to patients, outlining their condition and treatment, in simple language, and copy this letter to the patient's GP, rather than writing to the GP and sending a copy to the patient.
- The Professional Record Standards Body (PRSB) updated its guidance on standard outpatient letters in October 2021 to reflect that letters should be addressed to the patient (DHSC and NHS England implementation update provided to the Thirlwall Inquiry, April 2025).
- The GMC's updated 'Good Medical Practice' guidance, which came into effect in January 2024, includes requirements for doctors to communicate effectively and directly with patients (Good Medical Practice, GMC, 2024).
How was this evidence gathered?
Response
Accepted
Response
AcceptedAccepted. The Academy of Medical Royal Colleges updated their 2018 guidance 'Please write to me' in light of this recommendation. Guidance emphasises writing directly to patients, copying in GPs, using clear language. NHS England is working to embed this practice across the health service. (Source: Government Response, December 2021)
Progress Timeline
DHSC and NHS England implementation update provided to the Thirlwall Inquiry (April 2025). This is the government's own account of progress, submitted to the inquiry. Reviewed extent of implementation: Implemented – Ongoing. The Hospital Discharge Service policy and operating model (August 2020) details the discharge requirements for all NHS trusts, community interest companies, private care providers of acute community beds and community health services and social care staff in England. It is published by the Department of Health and Social Care. The guidance, based on successful discharge to assess principles, aims to ensure that all individuals are discharged from hospital in a safe, appropriate and timely way. It includes patient information leaflets for a variety of different circumstances, as well as staff action cards summarising the responsibilities of health and care staff in the hospital discharge process. Professional Guidance In 2018, the Academy of Medical Royal Colleges (AoMRC) published guidance which states that letters should be written directly to patients, copying their GP (and provides a template). The AoMRC's guidance is also reflected in National Institute for Health and Care Excellence (NICE) guidance on shared decision making. In December 2021, the AoMRC, the Professional Record Standards Body (PRSB) and NHS Employers wrote to their members to remind them of best practice when writing to patients, referring to AoMRC's guidance. In October 2021, the PRSB updated its guidance on standard outpatient letters to make it clear that it is best practice for most outpatient letters to be written directly to the patient. The GMC updated its Good Medical Practice guidance to include communicating effectively with patients. This came into effect in January 2024. Regulation The NHS Standard Contract states that outpatient letters should be consistent with PRSB's standards. All NHS and Independent Sector providers are regulated by the Care Quality Commission (CQC), and assessments include how services ensure that patients understand and are involved in decisions regarding their care. As per the Competition and Markets Authority's (CMA) Order, private healthcare providers must send letters to patients prior to consultations or further tests and treatments setting out the costs, reasons and other relevant information regarding the procedure.